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Admissions Officer (Research Degree Programmes)

We are seeking an experienced and committed administrator to join our Research School team with the primary responsibility to provide administrative support for admissions on to the University’s research degree programmes.

We are seeking an experienced and committed administrator to join our Research School team with the primary responsibility to provide administrative support for admissions on to the University’s research degree programmes, namely our PhD (Doctor of Philosophy), MPhil (Master of Philosophy) and MRes (Masters by Research) programmes, as well as providing administrative support for the Researcher Development Programme and other research related activities coordinated through the Research School. This is an exciting opportunity to be part of a growing area of the University with admissions on to our research degree programmes having grown by 50% over the last 2 years.

Closing date: Thursday 01 Jun 2017

Reference number: GRS1703 - 3273

Job details

Job details

Band 4 £18,411 - £20,624 a year, with opportunity to progress to £21,843
37 hours per week, flexible hours will be considered
As soon as possible
Responsible to
Research School Manager
Responsible for
Interview date
To be confirmed (provsional date either 13th or 15th June 2017)



The University of Worcester

The University of Worcester is a high achieving; award-winning, dynamic institution set within an inclusive and engaged community. As one of the most successful new universities of recent years - in addition to the numerous accolades it has received for inclusivity, contribution to the community, campus design, and environmental initiatives - it was shortlisted for the University of the Year award by Times Higher Education in 2016. With over 10,000 students, and more than 1,100 staff members, the University has an excellent record of sustained financial performance and strategic investment in high quality, innovative facilities.

The University of Worcester is committed to providing excellent education. High standards, inspirational teaching and extensive opportunities for student participation combine to enable individual students to flourish. The University is in the top 20 English HEIs for graduate employment, is the UK’s most improved university for research power following the Research Excellence Framework 2014, and one of the top five risers in 2015 for overall student satisfaction in the National Student Survey.

Research at the University of Worcester

Research at the University of Worcester has grown significantly over the last 10 years. This growth is most clearly shown in the outcomes of the Research Excellence Framework 2014 (REF 2014). Worcester was the most improved University in the UK based on Research Fortnight’s “Research Power” measure, reflecting a more than four-fold increase in the number of staff submitted compared to RAE 2008 and a commensurate increase in the quality of the research. As a consequence of its REF 2014 submission, Worcester’s QR income for 2015-16 went up by 341% from 2014-15.

The University is committed to further developing its research profile in the coming period. It continues to provide a robust infrastructure for research and our Research School is an important part of this.

Our Research School

The Research School is the focal point for all our research degree students. We provide:

A Dynamic Research Environment

• The Research School is situated in the heart of Worcester City Centre in the newly refurbished Jenny Lind Building and within a 3 minute walk of Worcester Foregate Street train station and The Hive, the University’s award-winning library.

• A bright, modern and quiet workspace equipped with computing facilities, lockable storage, meeting rooms and break-out space has been created for the exclusive use of research students.

Information and Guidance

• A dedicated postgraduate research team provides a single point of contact for all research students and supervisors and offers day-to-day support and guidance.

• The Research School’s principal role in the research degree process is to facilitate and monitor a research student’s training and progress through their research degree programme.

Training and Development

• A Researcher Development Programme, offering a comprehensive suite of modules, courses and workshops, to develop students’ skills and capabilities as a researcher and equip them with a set of transferable skills that will enhance their employability.

An Active Research Community

• The Research School also has broader responsibilities for supporting and promoting research both across the University and externally and works closely with academic Institutes in this role.

• A programme of events to inspire, engage and foster a community of researchers including the: Emerging Researcher Research Café, Images of Research Exhibition and Competition, and the Research Student Forum.

• The Postgraduate Research Student Society, run by the students, for the students, also organises a calendar of conferences, seminars and social events for research students.

Main duties

Main duties

Administrative support for admissions on to a research degree programme

The admissions role accounts for approximately 70% of this role’s activity over the academic year.

1. To provide an advisory service to prospective students about the most suitable research degree programme offered at the University of Worcester. The advice provided will cover all admissions issues relating to applications, financial arrangements, accommodation, child care, support services, equal opportunity matters and, where appropriate, awareness of international concerns.

2. To attend to enquiries made in person, by phone, email and in writing as a first point of contact for the Research School.

3. To co-ordinate the on-line application process for all research degree programmes (MRes, MPhil, PhD (to include by Distance Learning), PhD by Published or Creative Work but excluding the Professional Doctorate). This includes creating application records on the admissions database, processing admission decisions etc

4. To consult with the RS Manager and MPhil/PhD Course Leaders on all non-standard applications, making recommendations as appropriate.

5. To co-ordinate arrangements for interviews, in association with the relevant MPhil/PhD course leaders, and ensure timely decisions (in the form of offer letter and contract or rejection letter) are communicated to applicants.

6. To check the qualifications of international applicants, in consultation with the RS Manager, if appropriate, and verify that international applicants fulfil the English Language requirements of the University.

7. To ensure that all international student applications meet the requirements of the University and UKVI.

8. To maintain computerised records relating to students’ personal and admissions details, ensuring the information held is accurate, up-to-date and comprehensive.

9. To make arrangements for the registration and enrolment of all research degree students to include those commencing courses at non-standard times and register new students and amend details where required.

10. To monitor applications from students with disabilities, ensuring that close links are maintained with the Dyslexia & Disability Service.

11. To provide administrative support for applicants disclosure applications to the Disclosure & Barring Service.

12. To market funded PhD studentships locally, nationally and internationally in the national press.

13. To support the organisation and attend all Research Degrees Open Days.

14. To co-ordinate the application and selection process for funded PhD studentships.

15. To process and record all applications for Recognition of Prior Learning

16. To maintain and report on data for all applications for research degree programmes.

17. To organise research student induction twice a year.

18. To register all new students to a research degree programme and co-ordinate re-registration for all MRes students.

Administrative Support for Researcher Development

1. To administer Pathway 1 and 2 of the Researcher Development Programme, to include adding students to modules, providing class lists etc.

2. To act as Exam Board Secretary for the Postgraduate Certificate in Research Methods, to include the development of papers and agendas, to act as minuting secretary, to advise external examiners with regard to regulations and procedures and to process all marks following the meetings

3. To organise the training session (as part of the Researcher Development Programme) for the Research School Manager, to include the preparation of session packs, room booking and organising catering.

4. To maintain and update the Register of Approved Supervisors.

Budget Administration

1. To administer the expenses budgets for all funded PhD students.

2. To administer the Research Student Support Scheme budget.

3. To organise and attend monthly budget meetings with the Research School Manager and DPVC Research.

4. To arrange ordering, payment and receipt of goods and services in conjunction with Finance as required by the Research @ Worcester and the research students.

Marketing and Social Media

1. To keep the external webpages up to date with information about research degree programmes at Worcester.

2. To keep all social media feeds up to date including Twitter and the Blog.

3. To keep the Research Degree Programme Blackboard pages up to date with current information.

4. To oversee the Research Student on-line discussion forum.

Administrative support

1. To organise all Research School meetings.

2. To provide assistance as required to the Research School Manager.

3. To carry out the duties of this post in a manner which promotes equality of opportunity and shows due respect for all employees and users of the University’s services, in accordance with the University’s Equal Opportunities Policy and Harassment Guidelines

4. To carry out all duties having due regard for the Health & Safety Policy


1. To represent the University at national events and meetings, as directed by the Research School Manager.

2. To assist in the organisation, maintenance and development of the service’s administrative and record keeping systems.

3. To participate in appropriate staff development events.

*Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.

*Take steps to ensure and enhance personal health, safety and well being and that of other staff and students.

*Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion, and takes into account the University's commitment to environmentally sustainable ways of working.

Person specification

Person specification

Please provide evidence of how you meet each of the essential criteria.

Essential Criteria

1. Educated to A-Level or equivalent standard.

2. Excellent communication skills both verbal and written including letter and report writing.

3. Effective interpersonal skills, including tact, diplomacy and sensitivity to facilitate working with a wide range of people both from within the Institution and externally.

4. Good IT skills including experience using Microsoft Word and Excel and social media.

5. Experience of using and maintaining information on a large database.

6. Excellent organisational skills and the ability to prioritise workload in other to work under pressure and to meet tight deadlines.

7. To be an effective, flexible and adaptable team player.

8. Able to handle information of a confidential nature in accordance with current Data Protection legislation.

Desirable Criteria

1. Experience of working within a Higher Education environment.

2. Degree level qualification.

Applications from Non EEA Workers:

Prospective applicants are advised to ensure that they are eligible to work in the UK without restriction.

Prospective applicants in points-based system immigration routes should assess their circumstances against the published criteria, which are set out on the GOV.UK website at

Visit for more information on how you can use a qualification from outside the UK to meet the requirements of the immigration rules.

Unspent convictions, cautions and bind-overs

The University is strongly committed to the fair treatment of its staff and potential staff, regardless of race, gender, religion, sexual orientation, responsibility for dependants, age, physical/mental disability or offending background.

In line with the University's policy on the Recruitment of People with a Criminal Record, shortlisted candidates are required to provide information of any unspent convictions, cautions and bind-overs. Applicants are advised to seek independent advice if there is any doubt about the status of a previous conviction, caution or bind-over. Disclosures will only be considered at the point when an offer of employment is made. The existence of a criminal record will not in itself prevent you from gaining employment.

This is a description of the job as it is presently constituted. This job description is intended to enable a flexible approach to be offered working across the University as required. It is subject to review and amendment in the light of changing needs of the University and to provide appropriate development opportunities. Members of staff are expected to participate fully in discussions about changing requirements and it is the University's aim to reach agreement to reasonable change. If agreement is not possible, it reserves the right to require changes to the job description after consultation with the individual concerned.

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